| Introduction : |
1. INTRODUCTION
The Examinations Department is the vital part of Allama Iqbal Open University. This department is associated with all the activities ranging from the Secrecy, Conduct, Evaluation, Compilation, Normalization and Announcement of Results, the Issuance of Certificates / Degrees to Verification of credentials.
FUNCTIONS
Establishment of Examination Centers.
Appointments of supervisory and monitoring staff.
Date Sheet Preparation
Preparation of Question Papers.
Preparation and dispatch of cultists, Roll Number slips, answer sheets
Conduct of Face to Face exams
Conduct of Final Examination.
Evaluation of Answer scripts.
Compilation of Assignments Result received through DRS/Regional Centers.
Compilation & declaration of Final Result.
Post Results activates like results updates/revision and corrections
Issuance of PRC’s/Certificates/Transcripts/Degrees.
Verification of certificates/degrees
The main Sections of Examinations departments are as following: -
1.1 Secrecy Section:
The Secrecy section includes:
a. Question Paper Section (Setting, Printing and Dispatch of Question Papers to all the Exam Centers).
b. Answer Scripts Section (Keeping the record of blank and used Answer Scripts, Issuance and reception of solved answer books & the arrangement of evaluation process).
1.2 Conduct Section
The Conduct Section conducts the examinations with the help of Regional Offices.
a. Conduct section prepares the date sheets, appoints of supervisory staff, etc)
b. Allocation of Exam Centers to students and issuance of Roll No.Slips.
c. Material Section dispatches the Answer Scripts to the centers.
d. Billing Section processes all kinds of bills including supervisory staff and evaluators. |
| Objectives : |
1.3 Results Section
The Result Section performs the following activities:
a. Properly compiles the programme wise results
b. Normalizes the results as per AIOU rules in the light of IBCC/HEC guide lines.
c. Announces the Results of all level of programmes.
d. This section also updates the necessary changes (if required).
e. The Receipt & Issuance section also works under the result section.
1.4 Certificate & Degree Section
The Certificate & Degree Section provides the facilitation in below manners:
a. Deals with the National Printing Corporation of Pakistan for printing of the credentials as per guidelines of HEC.
b. It maintains the Blank Degrees and Transcripts of Awards.
c. Prepares the Completers/ DMC’s/ Provisional/ Certificates/ Diplomas/ Degrees.
d. Issues the Completers/ DMC’s/ Provisional/ Certificates/ Diplomas/ Degrees to the students after getting approval from the authorities.
e. Dispatches the same to the students on their respective addresses if undelivered keep in custody and maintain the record accordingly.
1.4.1 Certificate & Degree Verification Section
This section verifies the credentials from the record i.e. Certificates/Degrees/Diplomas or any document issued by the Examinations Branch time to time. The different modes of verifications are available as under.
• One window verification i.e. same day verifications
• Departmental verifications by Postal Mail
• International verifications by third party or via e-mail.
1.5 Face to Face Education
This section performs the duties in collaboration with Conduct Section and help out the Face to Face Education and Examinations in the University.
1.6 Evaluation Section
The Evaluation section performs following:
a. This section conducts the centralized evaluation process and arranges the evaluation/marking of Answer scripts of all ODL Mode Programmes.
b. Issues the Notifications of Evaluators.
1.7 UMC Section
This section deals the Unfair Mean Cases across the board.
1.8 Exam Lab
This section deals with:
a. Printing and dispatch of cut lists/attendance /memo.
b. Printing of award lists of all courses.
c. Punching of Final Marks & Verification of Punched data
d. Punching of results/award list etc.
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