The department established in 1979 as Course Progress Coordinating Office was upgraded and renamed in 1986 as Directorate of Academic planning and course production.
The Directorate is a central office in course development process, it functions in closed collaboration with the faculty members. The Directorate participates in course planning and administers course production process by scheduling all associated activities i.e. writing, reviewing, editing and printing of course books/study material. The activities of media production are also scheduled side by side.
The close liaison with academic and servicing departments is a constant feature to get assurance for the announcement/launching of academic programmes in each semester and for the availability of mailing packet which pertain to course books, allied material, course assignments and audio programme cassettes etc. To monitor the smooth launching of a semester a number of meetings besides, the meetings of special task group, are called with concerned academic and servicing departments.
In pursuance of getting quality assurance the courses of each academic department are pinpointed/highlighted for review and revision. The revision meetings are arranged with concerned academicians and revision schedules are prepared and monitored.
The Directorate of AP&CP is responsible to place print/reprint order of study material of all AIOU course to PPU with the consultation of academic department for next two to three semesters, to allot course code numbers to new courses and to notify the names of course coordinator for respective courses. Likely, the record of course code numbers and course coordinators is maintained. The Directorate of AP&CP serves in many respects as the nerve centre of University.
CMS (Content management System):
Recently University has introduced CMS (Content Management System). This department also connects its working with this online platform. This impacts mainly to digitalize records for admission, registration, financial aid/student accounts, course cataloging, academic advising, degree audit etc. All data is accessible 24/7.
Its a core element of department. The philosophy of distance education is that the learner's attention and devotion must be involved in the learning process the editor check that all the technical terms are explained, paragraphs are neatly arranged, exercises and tables are properly laid out. The editor's job entails to ensure accuracy, trimming of unnecessary words, correcting inconsistencies and protecting and polishing the language.
The Directorate of Academic Planning & Course Production is responsible for handling all aspects of coordination / allocation related to course codes and program codes.
However Due to administrative/managerial issues, requests for only the changes in Program/Course coordination were discontinued during each running semester; instead, such changes will now only be implemented prior to the commencement of each new semester.
In this regard, all Heads of the Academic Departments are hereby informed that requests for changes in coordination for Semester Spring 2024 should be submitted to the office of the Director AP&CP by the 15th of December, 2023. Subsequently, no requests for these changes in coordination will be entertained, except in exceptional cases such as the induction of new faculty or the retirement of a faculty member. It should be further emphasized that when submitting requests for changes in coordination, only the courses requiring modifications should be communicated, rather than providing the complete list of courses offered by the concerned department.
In connection with the above, two proforma documents, one for program code allotment / coordination and the other for course code allotment / coordination, are attached.
It is recommended that all requests be conveyed using these proformas.
Scheduling and monitoring of academic activities. Close liaison with servicing and academic department for accomplishment of objectives. Arrangements of text material, study guides, books, allied material and course assignments. Establishing and maintaining the online Content Management System,
Next 5-10 year Academic Planning, Course Coordinator Database, Couse Information Database, Upgrading for CMS working. Standardizing Educational Video Programs. Shifting to Online Editing to save University's resource, and papers, and make the editing process up to date as a part of digitization.